Are your staff working from home?
Here are some tips for keeping your staff and data safe
Wherever possible we are now urged to do business online, and the good news is that the tech industry has provided us with the tools we need, and thankfully nearly all of us have a decent broadband connection or 4G mobile as a fallback. Isn’t it interesting that a reliable broadband connection is finally now seen as a necessity rather than a luxury?
Zoom has leapt to the fore as the video conferencing tool of choice, due to its combination of useful features and ease of use. Beware though the free version does have a 40-minute time limit on calls, license costs from £12 a month to run calls up to 24hrs long. A good alternative to Zoom is Teams. If you have an Office365 license you can organise Teams meetings which are free for others to join from laptops, desktops and mobiles with a typical max duration of 8-24hrs. There’s lots of info online about using Zoom and Teams, here are some tips to keep you safe:
- Make sure you only download from zoom.us. There are fake websites out there which will download a virus when you attempt to download the Zoom app.
- Beware trolls and gate crashers. Unless you are prepared for them don’t widely publish links to meetings with no controls over who may join. Use the ‘waiting room’ option or require a password to join which can be sent separately.
- If you use a laptop, make sure you cover your camera (usually at the top of the id) when not on a call-in case you have a spyware virus. Newer laptops have sliding covers, you can make your own for older laptops.
It is likely you will be accessing business data from your home using online apps or via your VPN.
- Remember your home systems are likely to be less secure than your business set-up. So where possible don’t store any business documents on your home systems, when you are done viewing or editing send them back to your business or app to store.
- Make sure your domestic workstation is up to date – No windows 7or earlier, and if you are running the latest Windows or macOS or Linux ensure you have enabled automatic updates – and make sure you allow them time to load. Much malware distribution relies upon people not updating in a timely fashion.
- Don’t get a virus, either cyber or COVID! Make sure your antivirus is up to date and you are using all the features you need.
- Look out for scam emails, the current crisis is being exploited by hackers. If an email contains a link or an attachment and looks dodgy don’t open or click on the link, it could import a virus which will only be the start of your problems. Delete it or call the sender to confirm authenticity.
- Passwords used to access any online resource should be complex; at least 8 characters and a mix of lower and upper case, symbols and numbers. Don’t re-use passwords, that uses the same password to access all your online resources. Can’t remember all those passwords? Then use a password manager from lastpass.com, www.dashlane.com, www.1passwprd.com
At ibd, we have several IT specialists who can design, implement and maintain a logical set of practical procedures and systems. These will be tailored to your needs to manage potential risks to your vital business data. ibd also has Cyber Essentials certified experts To contact our experts Click Here or call 01223 587845
This page is kindly written by ibd business adviser, IT and Cyber Security specialist Peter Elliott Click here to view his profile