A few rules
An ad hoc ibd Bid Team is formed every time one of more members wish to bid on an opportunity.
Each Bid Team must select a Team Leader. Normally this will be one of their number but, if no one in the team is willing to assume this role then the team may ask another ibd member (typically a member of the STT) to take on this role. Where the Bid Team Leader is externally appointed and does not wish to participate in delivery following a successful bid, they will be entitled to charge the Bid Team for their time. (See Fees for further guidance).
The Bid Team Leader will agree a bid timeline in consultation with Team members, B&TS and the STT.
The Bid Team Leader will project manage the entire bid and ensure compliance with the agreed timeline.
Because the bid is being submitted as ibd Business Advice Group Ltd, the Directors of this Company have the final say in whether to permit any bid to proceed and be submitted. Therefore, it is vital during the bidding phase that if the Bid Team identify a key requirement that is likely to be onerous (for example a requirement for an unlimited guarantee or indemnity, or the transfer of incumbent staff under the TUPE regulations) then the ibd Tender Manager is notified at once. He will consult with the Directors and confirm whether the bid can proceed. To avoid wasted work and expense, it is in the Bid Team’s interests to ensure that all accompanying terms and conditions are fully reviewed before reaching a bid/no bid decision. Public sector tenders usually make acceptance of the awarding body’s standard terms and conditions mandatory.
All fees incurred by the Bid Team must be settled in a timely manner and within the terms specified in the respective invoice. The Bid Team Leader is responsible for recovering from each Bid Team member their share of such costs.
Individual ibd members should address general enquiries about tenders to the ibd Tender Manager.
ibd members who are participating in a Bid Team should communicate through their Bid Team Leader unless otherwise directed.